CAD/LAN System Guidebook: Consultant Handbook

The University of Kansas Overall Consultant Deliverables

Consultants working for The University of Kansas must follow the guidelines contained in this document.

This section outlines file formats for any documents submitted to the University.

• CAD

  The CAD software employed by the University of Kansas is AutoCAD 2005. All CADD files must be AutoCAD (DWG) format. The University shall not accept any drawings in the Drawing Interchange Format (DXF). NOTE: The University will accept DWG files in the AutoCAD 2000 file format, provided that they conform to the CAD standards set forth in this document.

• Word Processing

  Each consultant must deliver text documents in Microsoft Word 2000 or Adobe PDF.

• Spread Sheets

  Each consultant must deliver spreadsheet documents Microsoft Excel 2000.

• Database

  Each consultant must deliver database documents in either Microsoft Access 2000 or XP.

This section details the CAD methodology utilized by the University.

• Layer Standard

  • The University conforms to AIA Cad Layer Guidelines 2nd Edition and thereby the U.S. National Cad Standard Version 1.
  • The University requires that all objects in the drawing reside on the correctly named layer.
  • Each layer name must include a one or two-character discipline code and a 4-character major group code. For example: A-WALL
  • When appropriate, a 4-character minor group should be used in layer names. For example: A-WALL-PART.
  • The University allows for a 4th "status" field to use for designating or identifying layers for specific use. This allows for identification of layers specific to each consultant. For example: A-Wall-Part-Demo-2006, A-Anno-Text-PH01-Demo.
  • When appropriate, a 4-character status field should be used in layer names when phases of work must be differentiated. For example: A-WALL-PART-DEMO.
  • The University, on request, may provide an AutoCAD prototype template drawing containing appropriate layers.

  ** See the section labeled The University of Kansas Layer Standard in the CAD/LAN Systems Guidebook.

• Font Standard

  • The University allows the use of only four shape font files, Romans.shx, Helv.shx, Txt.shx and Archstyl.shx. The University will provide Helv.shx and Archstyl.shx on request.
  • The University allows the use of only the True Type Fonts that ship with the appropriate release of AutoCAD 2002. A complete listing may be found in AutoCAD's on-line help.

  **See the section labeled The University of Kansas Font Standard in the CAD/LAN Systems Guidebook.

• External References

  • All external references must be Attached to the drawings.
  • External references must be Bound on 90% Construction Documents and subsequent submittals.
  • All external references must be Bound using the INSERT option of the XREF command's BIND option to avoid long, cumbersome layer names.
  • The University suggests that external references be attached on layers named *-****-XREF-#. (* denotes discipline code, # denotes some designator.)
  • When a bound external reference is exploded all individual objects must reside on correct layer.

• Blocks

  • All blocks must be inserted on the correctly named layer.
  • The University, on request, may provide standard symbols for some common fixtures/blocks.
  • Typical DCM blocks are available for download at: http://www.dcm.ku.edu/cadlan/detaillib/

• Title Blocks & Sheets

  • Every sheet must contain a title block.
  • Every sheet must contain a University Project number and, if applicable, the State CCR#. For example: KU#123-4567 * CCR# A-1234.
  • Every sheet must contain a descriptive title that describes the sheet.s contents in the title block or lower right corner.
  • Every sheet must contain the appropriate Construction Phase.
  • Every sheet name must follow the Guidelines for Sheet File Names as defined in the U.S. National CAD Standard Version 1 and the AIA CAD Layer Guidelines 2nd Edition.
  • Every set of electronic documents shall include a Code Information sheet named A-002. Other general information sheets shall follow this, named A-003, A-004, etc.
  • One sheet per drawing. No multiple sheets in one drawing file
  • The University requires that all drawings display the intended plot view when zoomed to extents.

• Other

  • PURGE, AUDIT and ZOOM extents before submittal to the University.
  • Save drawings with ACAD as the current menu.
  • Room numbers, when appropriate, must be present and correct.
  • The University may ask for complete model files for larger floor plans. This would encompass the transmittal of a complete floor plan that has not been "cut-up" for the purpose of display in individual sheets.
  • Model Space - All objects in model space should be at 1-to-1 or full scale unless explicitly specified in the drawing.

This section outlines the University's expectations concerning the delivery of construction set submittal.

• Timely Data Delivery

  • Electronic sets are required at the same time as paper sets.
  • Both the hardcopy paper set and the electronic documentation are to be accompanied by a letter of transmittal or e-mail directed to both the Project Manager and the CAD/LAN representative.

• Method of Delivery

  • All submittals must be delivered on CD-ROM, sent by e-mail or FTP. CD-ROM is preferred on larger sets.
  • All electronically (eg: email or FTP) delivered data sets must be bundled in a zip-compressed file.
  • E-mail submittals are to be addressed to jfriday@ku.edu

  ** See Web site for information on FTP.

• Additional Support Files

  • The University requires that all specifications, word processing, spreadsheets, and databases pertinent to the project accompany each electronic submittal.

• File Naming Convention

  • Every sheet drawing file name must follow the Guidelines for Sheet File Names as defined in U.S. National CAD Standard Version1 and the AIA CAD Layer Guidelines 2nd Edition.
  • No long filenames are allowed. Use 8.3 format. This includes sheet files, model files, external references and all specifications.
  • All specification files must be named after the appropriate MasterSpec section. For example: 10425.doc.
  • Always use the filename extension that is given by default from the application in use. See table below.
    

    Application	Extension
    AutoCAD	*.dwg
    Microsoft Word	*.doc
    Microsoft Excel	*.xls
    Microsoft Access	*.mdb

• Transfer Stages

  • Stages for the submittal of electronic data mimic the stages for paper sets. These stages typically include:
    • Design Development
    • CD 30%
    • CD 60%
    • CD 90%
    • Bid Set/100%
    • As-Built Set
  • For non-typical delivery requirements, contact the Campus Director of Design & Construction Management.
  • CAD standards apply to all stages of document production.

• Project Retainage Fee

  • To ensure receipt of the electronic files, the amounts below will be retained until delivery and standards are passed.
    

    DD -	1%	of Total A/E Design Fee
    CD 30% -	1%	of Total A/E Design Fee
    CD 60% -	1%	of Total A/E Design Fee
    CD 90% -	1%	of Total A/E Design Fee
    Bid Set/100% -	3%	of Total A/E Design Fee
    As-Built Set -	3%	of Total A/E Design Fee
    	----
    	10% Total	of Total A/E Design Fee

• Drawing Review Board

  • To ensure the accuracy of CAD documents a Drawing Review Board has been established. Each document is checked against the University's CAD standards and a checklist is provided.
  • The University may ask for a re-submittal if deemed necessary.
  • The University will no longer withhold a review set fee when the corresponding electronic review set has been delivered and passed by the Drawing Review Board.

• Other

  • The Primary Consultant is responsible for all sub-consultants work.
  • All documents delivered to the University shall be directed through the Primary Consultant.

Summary of the CAD Standards of the University of Kansas

• Overall

  • These CAD standards are dependent on disciplines dynamic in nature. Computer Aided Design, Office Productivity Tools, Drafting Standards and Electronic Document Management Systems evolve at a rapid pace. Due to this evolution the University expects these CAD standards to change. The time period that any set of standards is in effect will vary accordingly.
  • These CAD standards are dated. The consultant is responsible for conforming to the CAD standards that were in effect when the contract was signed.
  • The University.s CAD standards are reasonable and easy to follow. Generally, any consultant that employs standard CAD drafting practices, embraces the U.S. National CAD Standard, employs KU accepted fonts and uses the University.s current version of AutoCAD should encounter very few problems.
  • The University reserves the right to modify these CAD standards at any time.

The University of Kansas Overall Consultant Deliverables

All electronic data submitted to the University of Kansas must follow the guidelines set forth in The University of Kansas CAD/LAN System Guidebook, sections Overall Consultant Deliverables and The University of Kansas CAD Standards. Any Hazardous Material information submitted to the University has additional requirements. These requirements are listed in the following section.

The requirements for delivered electronic file formats are identical to those listed for other types of data and are listed here for clarity.

• CAD

  All CAD files shall be delivered in the Universities current version of AutoCAD. No DXF files are acceptable.

• Word Processing

  Each consultant must deliver text documents in Microsoft Word 2000 or later for Windows.

• Spread Sheet

  Each consultant must deliver spreadsheet documents in Microsoft Excel 2000.

• Database

  Each consultant must deliver database documents in Microsoft Access 2000.

Along with the reports, letters of transmittal, summaries and cover sheets that consultants traditionally provide, each consultant normally submits a spreadsheet or database containing all of the data collected for the Hazardous Material Survey.

The data in this optional spreadsheet or database may be formatted to suit the needs of the submitting consultant.

The University of Kansas requires that a summary spreadsheet or database be delivered with each submittal. The data format for this summary file must follo w a strict standardized format for columns and fields. The standardized field/co lumn names will allow new data from different consultants and varying projects o easily be added to the University's existing database and provide a consistent , user-friendly format for reviewing and working with the data.

This summary spread sheet or database information shall be a sub-set of the total data collected for the survey. This data must be comprised of approximately 20 pre-defined fields or columns of data. These field/column names will be the same names as those contained in KU-EHS's existing database. The requested field/column names are listed below.

• Required Spread Sheet or Database Fields

  The required fields and their associated names that need to be included in Spreadsheets or Databases are listed below. All fields are required for every sample.

  • General Information for Each Sample

    • Company: Company Name
    • Inspector: Inspector
    • KU_Project_Number: DCM Number or CCR Number
    • Building_Name: Building Name
    • Room_Numbers: Either a single room number or all rooms included in sample
    • Sample_Date: Preferred format like 2006/12/24

  • For Each Asbestos Sample

    • ACM_Sample_Number: Sample Number
    • ACM_Type: Floor Tile, Mastic, Ceiling Tile, TSI, etc.
    • ACM_Description: 9x9 Grey, Brown, Elbow Mud, etc.
    • ACM_Test_Results: Negative, None Detected, 1.5 [Actual Concentration]
    • ACM_Test_Results_Units: %
    • ACM_Amount_Present: Numerical Amount Present
    • ACM_Amount_Present_Units: Square Feet or Linear Feet

  • For Each Lead-Based Paint Sample

    • LBP_Sample_Number: Sample Number
    • LBP_Type: Painted COmponent/Surface Type - Ex: Walls, Ceiling, Baseboard Trim, etc.
    • LBP_Description: Paint Film Color - Ex: Blue, White, Red, etc.
    • LBP_Test_Results: Negative, None Detected, 1.5 [Actual Concentration]
    • LBP_Test_Results_Units: % or mg/cm2
    • LBP_Amount_Present: Numerical Amount Present
    • LBP_Amount_Present_Units: Square Feet